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The recruitment process: step-by-step

This procedure is intended to support managers and applicants with the aim of ensuring timely recruitment and induction to help maintain council services.

Who this process is for

The procedure is intended to support managers and applicants with the aim of ensuring timely recruitment and induction to help maintain council services. It is recommended by the Executive Director – People, that this policy is adopted by schools.  Where adopted by a school, for “Executive Director” read “Headteacher/Chair of Governors” and for “People Management” read “HR provider”.

Where the post involves contact with service users, managers should refer to the safe recruitment procedure to make sure people who may present a risk of harm are not allowed to work with children or adults in the council’s care.

This guidance should be read in conjunction with the Recruitment, Appointment and Induction policy and the guidance and templates.

The Senior Leadership Team (SLT) have agreed that until the budget position is finalised, we implement a recruitment freeze on all roles that do not meet an agreed criteria from 23 October 2023. It is anticipated that the recruitment freeze may be in place until the end of December, but we will review this regularly and provide updates to managers and staff throughout the next couple of months.  Read more about the recruitment freeze.

  1. Resourcing options

    Understand the different processes for internal transfers, casual workers and Externally Provided Workforce.

    Read more details on resourcing options

  2. Post specification

    All manager's must make the post specification for the vacancy is accurate and graded correctly.

    Read more details on post specification

     

  3. Obtaining authority to recruit

    Authorisation to recruit is required from any confirmed Extended Leadership Team (ELT) officer in Cumberland Council from 1 April 2023.

    Read more details on obtaining authority to recruit

  4. Advertising your vacancy

    The Resourcing Team will process the vacancy so it is advertised on the appropriate authority job site. 

    Read more details on advertising your vacancy

  5. Shortlisting

    After the application closing date, a shortlisting pack, including all application forms, will automatically be sent via email to the main recruitment contact for the campaign.

    Read more details on shortlisting

  6. Inviting to interview

    Recruiting Managers are responsible for contacting shortlisted applicants and inviting them to interview.

    Read more about the process of inviting a candidate to an interview.

     

  7. Conditional offer and feedback to candidates

    Recruiting managers should verbally offer the preferred candidate the position and outline it is subject to pre-employment clearances.

    Read more about conditional offer and feedback to candidates.

  8. Appointing the successful candidate

    Recruiting managers must inform the Recruitment and DBS Administration Team that they would like to appoint a candidate by raising a ‘pre-employment checks’ request.

    Read more about appointing the successful candidate

  9. Onboarding and Induction

    Information about ensuring you get your staff the access to buildings and systems they need and that you plan to welcome them to Cumberland Council with a thorough induction.

    Read the induction for new employees and line managers