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DBS data handling, use, storage, retention and disposal - Usage and retention
Usage
Certificate information is only used for the specific purpose for which it was requested and for which the applicant’s full consent has been given. For example, where appropriate certificate information can be used to inform recruitment or employment decisions.
Retention
Once recruitment or a decision effecting an individual’s employment or engagement has been made, we do not keep certificate information for any longer than is necessary. This is generally from the date of check plus six months to allow for the consideration and resolution of any disputes or complaints.
If, in very exceptional circumstances, it is considered necessary to keep certificate information for longer than six months, we will consult the DBS about this and will give full consideration to the Data Protection and Human Rights of the individual before doing so. Throughout this time, the usual conditions regarding the safe storage and strictly controlled access will prevail.