Most of the content on this intranet is made up of ex county council information due to the county intranet being turned off. Please read the blog to find out more about how we have developed this new intranet and where you can go to find information that relates to you.
Blue slip process
Make, process and authorise payments.
The Purchase to Pay Team currently receive over 30,000 blue slipped paper invoices per year.
The 'Purchase to Pay go digital' project is currently underway to replace paper invoices and blue slips with a digital process. The new process will:
- improve efficiency by streamlining the way we process invoices with less touchpoints
- reduce paper, printing and postage, improving our carbon footprint and saving money
- make submitting and processing invoices more secure and will automatically acknowledge receipt of invoices
The project supports a wider piece of work to ensure users are using Eproc (the council's preferred method for ordering goods and services) where possible.
Please note, Cumbria Fire and Rescue Service have introduced a new finance system from 1 April 2024 (Civica Financials), and therefore, any requirement to Make a Payment to a Supplier or initiate a One-Off Payment on behalf of Cumbria Fire should be directed to finance@cumbriafire.gov.uk
Before you complete an electronic blue slip you will need to read the guidance sheet - User guide - Blue Slips (PDF 5947KB).
Trade suppliers (TS or SU accounts)
You will need to obtain the unique supplier number from the Supplier List - Cumberland Council Supplier List (Excel 100KB).
The User guide - Blue Slips (PDF 5947KB) - explains how to use this report.
Setting up trade suppliers that don't appear on the supplier list
If the supplier is not on the Supplier Report you will be unable to process your blue slip until a supplier account has been created. The relevant new supplier link below would need to be emailed to the supplier to complete. Supplier set ups can take a few weeks depending on how quickly the supplier returns their form and how quickly we can independently verify their details.
Cumberland Council new supplier form.
Once the supplier has been set up on the system it will appear on the next supplier report which will be updated weekly on a Monday, once you have been provided with the supplier code you will be able to submit your Blue Slip.
Internal suppliers (NT, FP, DP, DF, PH)
Internal suppliers are not published on the supplier report due to the nature of the payments. If you need an internal account created, please use the Cumberland Council new internal supplier form.
Exclusions
Volunteer travel claim forms 'VTC' are excluded from the electronic process, please continue to post these into the Purchase to Pay team.
Original invoices
We do not require your original paper invoice (if you have one) to be sent to Purchase to Pay. We will contact you within 48 working hours if it hasn't been uploaded correctly. After this time the invoice can be destroyed.
Electronic blue slip
For one off payments or refunds not originating from invoice an E42 Payment Requisition Voucher needs to be completed and submitted through the electronic blue slip.
Cumberland Council E42 Payment Requisition Voucher (Excel 48KB).